Arlington National Cemetery serves as a solemn reminder of those who have served in the U.S. Armed Forces. It features iconic sites such as the Tomb of the Unknown Soldier and the Arlington House, providing a place for reflection and remembrance. Additionally, the Smithsonian Institution’s various museums, including the National Air and Space Museum and the National Museum of American History, offer enriching experiences with extensive exhibits on science, culture, and history, making the D.C. area a hub of both celebration and commemoration.

Thank you for entrusting Student Group Tours with your travel arrangements! I want to personally guarantee you that should a situation arise, we are always committed to refunding as much as we possibly can to our groups and travelers, but it seems we need to emphasize this point as of late. I know the value of a dollar—growing up in a family of 5 with “just enough” funds to keep food on the table and a roof over our heads was our normal. No extra money existed to pay for extracurricular fees or lab fees—my siblings and I had to pay for those out of our own pockets. I am sharing this glimpse into my life to say—I give you my personal word—we will refund every penny we possibly can. 

Student Group Tours is celebrating 20 years of service and hosting over 6,000 travelers annually. Our success can be attributed to keeping our promise: Customer Service is our Business!

The $125 nonrefundable Trip Initiation Fee AND SIGN UP is due no later than September 24, 2026. Trip Initiation Fee payment is nonrefundable once paid, no matter the circumstances for cancellation. Nothing will be reserved for your trip until this payment is received and pricing is subject to change if payment isn’t received in a timely manner. 

An additional payment of $275 per person is due no later than October 24, 2026.

An additional payment of $275 per person is due no later than November 24, 2026.

Any bookings not in good standing by December 1, 2026 will be cancelled for nonpayment.

An additional payment of $275 per person is due no later than January 10, 2027.

The final balance will be due February 10, 2027. 

Any bookings not paid in full by February 12, 2027 will be cancelled for nonpayment.

These payments need to be made on time to ensure proper planning for theme park admission policies in place at the time of travel and completion of your bookings and reservations. The final amount due will vary based on monies paid to the account at the time of the final payment due date. Please see account invoice details for the final amount due. This payment will finalize activity completion and meal selection details along with other fees and payments necessary to complete reservations.

Standard Cancellation Policy as outlined in the contract will apply to all cancellations. No cancellations 15 days (2 weeks) prior to arrival date.

All payments are nontransferable once paid. 

Tues. March 23, 2027 (through the night travel) PICKUP

9:30 PM 1 Bus arrives to the Hart Co HS for loading

10:00 PM intended departure for Washington DC with stops along the way at discretion of drivers and director

INCLUDING 18 hours’ drive time to comply with time zone change and driver changes/stops enroute

Wed. March 24, 2027 Arrival Day! Enjoy your day in Washington DC

APPROX 7:30 AM Breakfast stop on own enroute

10:30 AM Intended arrival to AMERICAN HISTORY MUSEUM and drop off/meet SGT HOST

will not see bus until hotel check in tonight

$20 bills handed out for lunch today on own in museum Cafes/street vendors in the mall

10:30-12:00 AM BREAK INTO CHAPERONE GROUPS: EVERYONE: visiting American History Museum together

12:15-1:45 PM $20 bills handed out for LUNCH AT America’s Table Café in AMERICAN HISTORY CAFÉ RECOMMENDED

2:00 PM Meet outside American History Museum as a group and walk to Natural History Museum

12:30-1:15 PM BREAK INTO CHAPERONE GROUPS: EVERYONE: visiting Natural History Museum together

2:30 PM Meet as a group outside American History and walk to the Capitol building as a group.

Walk to the security check point. Please note airline security measures are in placeNo liquid of any kind including water, no aerosol, no pointed objects or anything that could be used as a weapon, no knives of any size, bags no larger than 18x14x8 ½ deep

3:30 – 5:00 PM Docent led Capitol Tour Timed entry (group may be broken up into smaller groups for touring)

Tour will start with movie and then group is assigned to docents (chaperones and students in each group)

5:00 PM Tour Concludes. Reconvene at Statue Of Freedom inside Capitol Visitors Center; Check in and visit restrooms/self-guided touring of Visitor Center Exhibits/Education Center/Gift Shops in smaller groups

5:30 PM Meet at exit to Capitol Visitor Center and walk to buses

6:00 PM ROLL CALL ON BUS: depart for hotel for check-in with assistance of your SGT Host

7:30 PM Pizza Party at Hotel

10:30 PM Lights Out!

Thurs. March. 25, 2027 Another Great Day in Washington DC!

7:00 AM GROUP WAKE UP CALL PRESET: please set personal alarms as well

7:00-8:30 AM Breakfast at hotel included

8:45 AM ROLL CALL ON BUS: in uniform and depart for Navy Memorial Stage Performance Area

9:30 AM Arrive to Performance area and check in with staff/begin setup of performance area

Chairs/Stands and Sound System included in rental***

10:00AM-10:30 AM Marching Band Performance: this is an outdoor performance venue with rain backup available*

10:45 AM Exit Staging area and return instruments to bus

11:00 AM Using facilities available, change into street clothes for the day

11:30 AM Deli Lunch to be served indoors at Naval Memorial after performance INCLUDED

Entrée (PRE-ORDERED)/Chips/ Cookie and bottled water for each person included

12:30 PM ROLL CALL ON BUS: Depart for HOLOCAUST MUSEUM BUS DROP OFF AREA: Please enter through

group entrance located at 100 Raoul Wallenberg Place SW, Washington, DC.

Enter security line in chaperone groups Only bottled water allowed

1:00-3:00 PM TIMED TICKET ENTRIES: SELF GUIDED TOURING OF Holocaust Museum in smaller groups

This is a self paced/self guided touring experience. Please stay in groups of 4 or more with chaperones present.

3:10 PM EVERYONE: meet as a group at street level area near Daniels Story or Outside Building in courtyard area

Meet at Mall Side Exit and walk African American Museum of History and Culture

3:30-5:30 PM TIMED TICKET ENTRY: African American Museum of History and Culture break into smaller groups for self guided touring

6:00 PM Meet as a group at exit and walk to Fogo De Chao for dinner

5:00-6:30 PM Dinner at Fogo De Chao Brazilian Dinner Buffet tonight included

6:45 PM Walk to Old Town Trolly stop on corner and begin loading vehicles (2 Trollies) 25 people per trolly

7:00-10:00 PM Monuments by Moonlight Trolley Tour included: Two stops: Lincoln Memorial to see the Vietnam and Korean Memorials and FDR Memorial to see MLK Memorial

10:30 PM Trollies will drop group at hotel for check in with assistance of your SGT Host.

BUS: please be stationed near entrance of hotel for group to get luggage and check into hotel

11:30 PM Lights Out!

Fri. March 26, 2027 Last Day of Washington DC fun!

7:00 AM RECOMMENDED wake up call: please use personal alarms CHAPERONES: Knock on doors

7:30-8:45 AM Breakfast at Hotel included

9:00 AM ROLL CALL on bus: depart for Udvar Hazy Air and Space Museum : Enter security checkpoint upon arrival

10:00 AM – 12:30 PM Self Guided Touring of Udvar Hazy Air and Space Museum Chaperone Groups are required

12:30 PM ROLL CALL ON BUS: depart for Arlington Cemetery bus parking area and meet our licensed guides, enter security check point/ visit restrooms before walking tour begins

1:30 PM Meet our licensed Guides to begin walking tour of Arlington

GUIDED WALKING TOUR OF ARLINGTON CEMETERY

3:15 PM WREATH LAYING CEREMONY: Hart Co HS Band participating (pending approval)

SGT Providing Wreath through GUIDE SERVICES of WASHINGTON (if available)

4:00 PM ROLL CALL ON BUS: depart for Dave & Buster’s

5:00 PM -7:30 PM Buffett Meal and Games at Dave & Buster’s tonight! (Limited Menu)

8:00 PM ROLL CALL ON BUS: depart for hotel

Begin packing tonight!

10:00 PM Lights Out!

Sat. March 27, 2027 Departure Day

6:30 AM RECOMMENDED wake up call: please use personal alarms CHAPERONES: Knock on doors

7:00-8:00 AM Breakfast at hotel included

8:00 AM Bring luggage to lobby for loading

8:30 AM ROLL CALL ON BUS: depart for home with stops on own enroute at discretion of the director & drivers

8:30 PM INTENDED arrival to school for unloading